When running any of the three types of recognized USA Swimming swims (Sanctioned Events, Approved Competitions and Observed Swims), you as the meet host need to generate a Meet Reconciliation file to send to your LSC Registrar to ensure athletes marked as USA Registered Members are, in fact, registered with USA Swimming (USA-S). You may also need to ensure entry times are official times in SWIMS. Teams may be fined by their LSC otherwise (please consult your LSC for specifics). This can be done before the meet (Pre-Recon) or after (Post-Recon). USA Swimming recommends doing it Pre-Recon to resolve problems before the meet, or both.

Athletes in SwimOffice are required to have an ID number for meet entries and results tracking. If the athlete is not registered with USA Swimming, please check the "Not USA Registered" check box in their member profile. This setting transfers into TouchPad when syncing entries.

Athletes imported into TouchPad from an entry file via the Entry Manager are considered USA Registered when they have an athlete ID, even if it's not in the USA-S format. Athletes with a blank ID are considered Not USA Registered.

To generate a Pre-Recon file,

  1. Click File > Export SD3 Meet Results/Entries/SWIMS
  2. Click the "File Type" drop down and select either
    • 01 Meet Registrations Check to verify USA registrations, or
    • 01 Times Recon Report to verify both USA registrations and entry times
  3. Click the drop down under "Meet End Date=" and select either
    • All for Sanctioned Events, or
    • USA Registered Athletes Only for Approved Competitions and Observed Swims
  4. Click Export Data
  5. Click Yes on warning dialog if it appears
  6. Select directory location and click Save
  7. Send generated file to LSC Registrar


To generate a Post-Recon results file,

  1. Make sure all results are entered and finalized
  2. Click File > Export SD3 Meet Results/Entries/SWIMS
  3. "File Type" drop down should default to 02 Meet Results (select if it doesn't)
  4. Click the drop down under "Meet End Date=" and select either
    • USA Registered Athletes Only for Sanctioned Events, or
    • All for Approved Competitions and Observed Swims
  5. Click Export Data
  6. Click Yes on warning dialog if it appears
  7. Select directory location and click Save
  8. Send generated file to LSC Registrar

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See Also
Set up meet for Not USA Registered athletes
Manually set or clear athlete as Not USA Registered
Generate report of Registered and Not USA Registered athletes