SwimOffice Admin - Webmaster/Event Admin

SwimOffice lets you restrict meet declaration to certain Billing Groups or Squads/Roster Groups and Locations, along with only emailing those groups you select.

Chameleon users

  1. Go to your Events page.
  2. Add a new event, or click [Edit] below an existing event.
  3. Fill in the desired info if it's a new event.
  4. Scroll down to STEP 6: Choose which Groups of Members will receive e-mail notifications of this event.
  5. Check the Also, restrict declaration to ONLY the groups defined below box.
    Step 6: Groups to email
  6. Select the 2nd or 3rd radio button to restrict entries to either certain Billing or Squads/Roster Groups and Locations, respectively.
  7. For Billing Groups, click Select to the right of the Billing Groups field, select the desired Billing Groups and click Select.
    Billing Groups to restrict
  8. For Roster Groups/Locations, click Select to the right of each, select the desire groups and click Select.
  9. All other groups will be excluded from entering this event.
  10. When finished, click Save Changes.
  11. Click OK to confirm.

Note: You, as an admin, will still be able to sign up those who are in restricted groups. Only non-admins will be restricted from doing so.

New CMS users

  1. In the side menu click Events & Competition > Team Events.
  2. Add a new event (at the top click + New Calendar Item > Team Events), or click the desired event name and then at the top of the window that opens, click the Edit button.
  3. Fill in the desired info if it's a new event.
  4. Scroll down to the EMAIL NOTIFICATIONS section.
  5. Check the Also, Restrict Declaration to ONLY the groups defined below box.
    Billing Groups to restrict in New CMS
  6. Select the 2nd or 3rd radio button to restrict entries to either certain Billing or Squads/Roster Groups and Locations, respectively.
  7. Click in the fields to select your desired groups. You can start typing to narrow down the list.
  8. All other groups will be excluded from entering this event.
  9. When finished, click Create or Save.

Note: You, as an admin, will still be able to sign up those who are in restricted groups. Only non-admins will be restricted from doing so.

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See Also
Add a new Event or Meet
Update the ev3 events file in a meet
Set an event to sign up by day or session instead of event