SwimOffice Admin - Email/Print/Calendar

When you add an event and attach an ev3 events file, the default is to allow athletes to commit by event. For those teams that only want coaches to choose the events, you can set the event to only allow athletes to choose the days and sessions they will attend. Note: When the system is set to day/session, a parent will only be given days/sessions for which the athlete qualifies.

Method 1 - When creating an event

Chameleon users

  1. Click your Events tab in the top menu, or More... on the home page Events section.
  2. Click New Event.
  3. In step 3, select the last option, Allow On-line Reg; Meet Manager/Meet Events file to allow On-Line meet entry.
  4. Select Import Meet Events file below.
  5. Click Browse...
  6. Navigate to the ev3/zip file and double click it, or click the file and click Open.
  7. Set Allow Athletes to commit by Event? drop down to NO, commit by Day/Session.
    Set athletes to commit by day/session in event creation
  8. Fill in the all other data and click Save Changes.

If you do not set this when you create the event, you cannot edit the event to change it. Instead, you must use the below method.

New CMS users

  1. In the side menu click Events & Competition > Team Events.
  2. Click + New Calendar Item > Team Events.
  3. Under TEAM EVENT SIGNUP / REGISTER, select the last option, Allow On-line Reg; Meet Manager/Meet Events file to allow On-Line meet entry.
  4. Click + .ev3 / .zip.
  5. Navigate to the ev3/zip file and double click it, or click the file and click Open.
  6. Fill in the all other data and click Create.
  7. Follow the next set of steps below, starting at step 2.
     

Method 2 - After event creation

Use this method if you did not set the event to day/session when you created it, or if you are a New CMS user.

  1. Go to your Events page.
    1. Chameleon users: Click your Events tab in the top menu, or More... on the home page Events section.
    2. New CMS users: In the side menu click Events & Competition > Team Events.
  2. Find the desired event and click its Edit Commitment button.
  3. Click the Edit link to the right of Event Declaration Setting.
    Edit event declaration in SwimOffice
  4. Change the Allow Athletes to commit by Event? drop down to NO, Athletes can ONLY commit by Day/Session.
    Set athletes to commit by day/session in event declaration
  5. Click Save Changes.

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See Also
Add a new Event or Meet
Editing the meet set up
Enter athletes into events using QuickEntries