SwimOffice Admin - Super User

If you need to immediately void a credit card transaction that just occurred on your site instead of using the red [Refund] option (where you allow the charge to go through followed by a refund, which can take 5-7 days), follow these steps.
  1. Login to your merchant gateway: https://secure.nmi.com/merchants/
  2. Void the transaction.
    1. If you need help please email TUSupport@chfs.us or call 855-601-2437 and select support to go to a support agent.
  3. Go to your SwimOffice site to adjust your financials.
  4. In the side menu click Billing Admin > Invoices & Payments.
  5. Search for the account name.
  6. Click the red view link in the Acct Balance column.
  7. Click New Refund Credit Balance.
  8. Select -Refund- for Payment Type.

    Post Refund
  9. Enter the amount voided as a negative number in New Refund Amount, such as -390.00.
  10. For Check # or Reference, enter something like Void CC.
  11. Click Save New Refund and click OK to confirm. This will not refund any money; it will only adjust the balance owed.
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See Also
CC refunds for both billing system and on-demand
ACH and Credit Card Failures