Registration affects the billing system in the following ways.

  • For those who pay by check, it creates an account set to "Waiting for Approval" but does not create any billing entries. Once you mark the check as paid, it creates in billing both an invoice for the registration items and the check payment.
  • For those who pay by credit card, it immediately creates in billing both an invoice for the registration items and the credit card payment.
  • For new members (swimmers), in both cases we do not create the member(s) in Account/Member Admin until you approve and assign them.
  • We create entries in the QuickBooks file strictly from the billing system, not the registration system. So financial activity that happens in the registration system gets entered in the QB file as a consequence of getting entered in the billing system. The registration system does not directly create entries in the QB file.

See Also
Do our charges separate into any report from the Online Registration system?
How do I charge a late fee in the Registration System?
How do I enforce the billing outstanding balance to be paid through registration?
How do I invoice unpaid registrations?